Inbox Zero Protocol

Build a personalized system to reach and maintain inbox zero. Define your triage rules, check schedule, and policies.

1Set your email volume and check frequency.

2Describe the types of emails you receive.

3Define your triage rules.

4Set archive and unsubscribe policies, then copy.

Daily Email VolumeCheck Frequency

Main Email Types You Receive

Your Triage Rules

Archive PolicyUnsubscribe Policy

INBOX ZERO PROTOCOL
===================

YOUR EMAIL PROFILE
------------------
Daily email volume:    <20 emails
Check frequency:       Twice daily

TRIAGE RULES
------------
(no rules defined — add rules on the left)

PROCESSING WORKFLOW
-------------------
For each email, ask:
  1. Can I delete or archive it immediately? → Yes: Archive now
  2. Does it require action in under 2 min? → Yes: Do it now
  3. Does it require a longer response? → Schedule it
  4. Is it waiting on someone else? → Flag/label and archive
  5. Is it reference material? → Archive with a clear label

CHECK SCHEDULE
--------------
  Check at 9:00 AM and 4:00 PM. Close email client between sessions.

ARCHIVE POLICY
--------------
Archive anything you've actioned, responded to, or that requires no further action.

UNSUBSCRIBE POLICY
------------------
Unsubscribe immediately from any list you haven't engaged with in 30 days.

Exports for this tool

INBOX ZERO PROTOCOL =================== YOUR EMAIL PROFILE ------------------ Daily email volume: <20 emails Check frequency: Twice daily TRIAGE RULES ------------ (no rules defined — add rules on the left) PROCESSING WORKFLOW ------------------- For each email, ask: 1. Can I delete or archive it immediately? → Yes: Archive now 2. Does it require action in under 2 min? → Yes: Do it now 3. Does it require a longer response? → Schedule it 4. Is it waiting on someone else? → Flag/label and archive 5. Is it reference material? → Archive with a clear label CHECK SCHEDULE -------------- Check at 9:00 AM and 4:00 PM. Close email client between sessions. ARCHIVE POLICY -------------- Archive anything you've actioned, responded to, or that requires no further action. UNSUBSCRIBE POLICY ------------------ Unsubscribe immediately from any list you haven't engaged with in 30 days.