Catering Event Checklist

Manage every phase of a catering event from booking to post-event cleanup.

1Start with Pre-Event tasks 1+ week out

2Complete 2–3 day and day-of tasks

3Check off service tasks in real time

4Complete post-event tasks before leaving

0/22 tasks complete (0%)In progress

Client contract signed and deposit received

Dietary restrictions collected from client

Venue logistics confirmed (maps, loading access)

Staff roster confirmed and briefed

All ingredients ordered and delivery confirmed

Rental equipment reserved (linens, serviceware)

Final guest count confirmed

Set up timeline and run-of-show drafted

All mis en place prep started

Cold chain plan reviewed

Vehicle fully loaded and inspected

Hot boxes / cambros charged

All food labeled and temp-checked

Staff arrive 90 min before service

Tables, linens, and décor set

Buffet / service stations fully stocked

Food temps checked before setting out

Dietary items clearly labeled

Waste and compost bins in place

Venue cleaned and left in original condition

Rental items collected and returned

Client feedback collected

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